Payroll and Accounts Payable Analyst

Responsibilities

• Own end-to-end payroll processing across all pay cycles, including new hires, terminations, status changes, bonuses, commissions, and off-cycle runs.
• Calculate, reconcile, and remit payroll taxes, garnishments, benefits deductions, and 401(k) contributions in accordance with federal, state, and local requirements.
• Manage the full accounts payable lifecycle, including invoice intake, GL coding, approval routing, and vendor payments by ACH, check, and wire.
• Perform three-way matching of invoices, purchase orders, and receipts and resolve discrepancies with vendors and internal stakeholders.
• Maintain vendor master data, collect W-9 forms, and prepare and file annual 1099s.
• Reconcile payroll and accounts payable subledgers to the general ledger and prepare journal entries and accruals for month-end close.
• Monitor accounts payable aging and payment terms to support cash-flow management and capture early-payment discounts.
• Administer employee expense reimbursements and corporate card programs while ensuring policy compliance.
• Respond accurately and professionally to employee payroll inquiries and vendor payment questions.
• Support internal and external audits by preparing schedules, documentation, and reconciliations.
• Maintain and strengthen internal controls across payroll and accounts payable functions.
• Identify and implement opportunities to automate and scale payroll and accounts payable workflows.

Skills

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 2–4 years of hands-on payroll and/or accounts payable experience.
• Working knowledge of payroll tax regulations and wage-and-hour compliance.
• Solid understanding of accounts payable processes, GL coding, and accrual accounting fundamentals.
• Hands-on experience with a payroll platform and an ERP or accounting system.
• Strong proficiency with Google Sheets and Microsoft Excel.
• High level of accuracy and discretion when handling confidential payroll and financial information.
• Strong attention to detail and ability to manage recurring, non-negotiable deadlines.
• Excellent written and verbal communication skills in English.
• Ability to work independently in a fully remote, fast-paced startup environment.
• FPC or CPP certification, or progress toward a professional payroll or accounting certification, is preferred.
• Multi-state payroll experience is preferred.
• Experience with 1099 reporting and monthly, quarterly, or year-end payroll tax reporting is advantageous.
• Exposure to AI tools or automated accounting and payroll workflows is a plus.
• Must be based in the United States.

Benefits

• Fully remote full-time opportunity for U.S.-based professionals.
• $70,000–$90,000 annual base salary.
• Equity compensation eligibility.
• Potential performance-based bonuses.
• Up to 100% reimbursement for health insurance premiums.
• Paid time off.
• 401(k) plan with company match.
• Opportunity to improve and automate payroll and accounts payable workflows in a growing organization.